Privacy Management Plan

Council’s Privacy Management Plan outlines our policies and practices which ensure compliance with the requirements of the Privacy and Personal Information Protection Act 1998 (the “PPIPA”), and the Health Records and Information Privacy Act 2020 (the “HRIPA”).

In particular, the object of the plan is to:

  • Inform the community about how their personal information will be used, stored and accessed after it is collected by Council; and
  • Inform Council staff of their obligations in relation to handling personal information and when they can and cannot disclose, use or collect it.

What is ‘Personal Information?

‘Personal Information’ is defined in section 4 of the PPIPA as follows:

Personal information is defined to mean information or an opinion about an individual whose identity is apparent or can reasonably be ascertained from the information or opinion. This information can be on a database and does not necessarily have to be recorded in a material form.

The PPIPA provides for the protection of personal information by means of 12 Information Protection Principles. Those principles are listed below:

Principle 1 - Collection of personal information for lawful purposes
Principle 2 - Collection of personal information directly from individual
Principle 3 - Requirements when collecting personal information
Principle 4 - Other requirements relating to collection of personal information
Principle 5 - Retention and security of personal information
Principle 6 - Information about personal information held by agencies
Principle 7 - Access to personal information held by agencies
Principle 8 - Alteration of personal information
Principle 9 - Agency must check accuracy of personal information before use
Principle 10 - Limits on use of personal information
Principle 11 - Limits on disclosure of personal information
Principle 12 - Special restrictions on disclosure of personal information

The Privacy Management Plan outlines how Council will incorporate the 12 Information Protection Principles into its everyday functions.

To view the Plan and its attached forms click on the links below.

Privacy Management Plan(PDF, 575KB)

Statutory Declaration - PPIP Act(PDF, 151KB)
Privacy Notification Form - Section 10 Pre-Collection(PDF, 123KB)
Privacy Notification Form - Section 10 Post-Collection(PDF, 121KB)
Application under Section 13 PPIP Act - Personal Information Held by Council(PDF, 91KB)
Application under Section 14 PPIP Act - Access to Personal Information(PDF, 122KB)
Application under Section 15 PPIP Act - Alteration of Personal Information(PDF, 115KB)